Workflows, Systems Setup, and Support
Let a Freedom Maker build and streamline your processes so you can focus on growing your business. Save time, boost efficiency, and watch your business thrive with systems management!
Optimize Your Business with Customized Workflows and Systems Setups
Time Efficiency
By trusting a Freedom Maker to set up your workflows and processes, you can focus on the core activities that drive your business forward.
Increased Productivity
With a Freedom Maker creating customized systems, your operations will run smoothly, allowing you to optimize your time and productivity.
Cost Savings
Delegating your process setup and management to a Freedom Maker is more affordable than hiring in-house staff, while delivering excellent results.
Enhanced Focus
By streamlining your processes, you’ll have more mental energy to devote to strategic decisions and business growth.
Let a Freedom Maker Create the Systems Your Business Needs
Every successful business runs on efficient workflows and systems. For small business owners, managing these processes can be overwhelming and time-consuming, especially without clearly defined procedures in place. Without a consistent structure, tasks get missed, and time gets wasted.
A Freedom Maker virtual assistant specializes in transforming chaotic or nonexistent workflows into streamlined systems that boost productivity and efficiency. Our experienced Freedom Makers are adept at setting up Standard Operating Procedures (SOPs), creating custom workflows, and managing key platforms to help you scale your business seamlessly.
Contact our Discovery Team today to learn how a Freedom Maker virtual assistant can help you stay organized, streamline your processes, and give you back the time you need to focus on growth.
Marija D.
Freedom Maker Virtual Assistant
Marija is a certified PMI Agile Certified Practitioner (PMI-ACP) and an experienced project manager/business analyst passionate about helping small businesses streamline their operations. With over a decade of experience across various industries, Marija excels in process and workflow improvement, strategy, and business operations. She is a big-picture thinker who knows the importance of details in making projects succeed.
Marija specializes in setting up customized workflows and Standard Operating Procedures (SOPs), ensuring businesses run more efficiently and effectively. Her analytical approach helps clients identify areas for improvement and optimize existing systems. As one client put it: “Her ideas were as insightful as they were practical... a highlight was her analytical approach toward identifying areas for improvement in a detailed and systematic manner."
Tech-savvy and adaptable, Marija quickly adopts new tools like Asana, ClickUp, and other project management platforms, managing remote teams across time zones. She particularly enjoys working on smaller, impactful projects where her skills in strategy, automation, and systems setup can help businesses achieve their goals efficiently.
The spouse of an active duty Navy Sailor, when she isn't working, you can find Marija doing CrossFit, weightlifting, or playing the piano in her free time. She says, "my husband and I love being outdoors - no matter where his career takes us, we’ll find a way to explore local trails and National Parks!"
Client Case Study
Back Office Systems Development For Military Spouse Community Resource
The Challenge
Jennifer came to Freedom Makers Virtual Services for support of her business's operational efficiency and content strategy. She wanted to repurpose her existing content, including a wealth of podcast interviews, to create a library of clips for newsletters, reels, and social media posts, thereby enhancing audience engagement and allowing her to connect more effectively with her community.
The Approach
Recognizing her own fast-paced communication style, Jennifer needed a Freedom Maker who could effectively manage details and deadlines while keeping up with her ideas. She sought someone who could help define processes and create efficiencies, work on program development, and system execution. As their working relationship developed, she planned to delegate additional tasks such as graphic design and event management.
The Outcome
Jennifer was happy with her Freedom Maker's timely task completion, successful program development, and the establishment of new systems that enhanced operational efficiency. Jennifer noted that her Freedom Maker was consistently ahead of deadlines and highly responsive to her needs. With the creation of a video library and the development of engagement strategies, Jennifer felt empowered to focus on strategic growth.
What Can A Freedom Maker Virtual Assistant Do?
Build SOPs Tailored to Your Needs
SOPs are the backbone of a well-organized business. Freedom Makers can help you create step-by-step instructions that standardize how tasks are performed across your company. With clear guidelines, you ensure consistency, reduce errors, and make it easier to delegate tasks.
Develop and Set Up Customized Workflows
Workflows are the specific steps and tasks needed to complete a process. Our virtual assistants create workflows that detail who is responsible, what tools and resources are needed, and what the desired outcomes are. By mapping out every stage of a task, you get a clear, visual representation of your operations, making it easy to track progress and optimize efficiency.
Identify Opportunities for Automation
Automation is the key to unlocking greater efficiency. Once your workflows are in place, your Freedom Maker can analyze your business processes to find areas where automation will have the most significant impact. From automating emails to setting up recurring tasks, automation reduces manual work, saves time, and helps you avoid errors.
Integrate and Manage Platforms for Better Workflow
Freedom Makers have experience with a range of online project management tools and Customer Relationship Management (CRM) platforms. Your Freedom Maker will help you choose the right tools for your business, set them up, and manage them so your operations run smoothly.
Tools and Platforms Used by Freedom Makers Specializing in Workflows & Systems Setup
Freedom Makers use platforms designed to streamline workflows, automate tasks, and improve team coordination.
These tools help organize tasks, track progress, and ensure responsibilities are clearly assigned, leading to smoother operations and increased productivity.
These systems also standardize procedures and centralize information, making it easier to automate key tasks and reduce errors.
By implementing these tools, Freedom Makers help businesses create efficient, repeatable processes that support long-term growth.
What it is Like Working With Us
01
Discovery
We learn as much as we can about your business and your goals. Our Discovery Team helps you craft your opportunity description before we send it out to our community of Freedom Makers.
02
Find a Dedicated Freedom Maker
We then research our pool of virtual assistants to find the right match for your business. Freedom Makers who are skilled and qualified apply to be considered for your opportunity.
03
Selection Call
We will provide you with up to four Freedom Makers we feel would be a good match for the support you need. You interview candidates to find your perfect match.
04
Get Started
Once you find the right virtual assistant to support your business, we then onboard you into our system and schedule a Kick Off Call so you can get started with your Freedom Maker.
05
Ongoing Support
Our Success Managers monitor your relationship as it develops. We provide multiple tools for success as well as touch points and check-ins to ensure your experience is a positive one!
