Virtual Executive Assistant
Our Freedom Maker virtual assistants are talented professionals with a proven track record in high-level executive support, ensuring your business operations run smoothly and efficiently.
The Benefits of Working With Our Virtual Executive Assistants
Time Savings
By delegating administrative tasks, you can focus on the higher-priority activities that build your business.
Increased Productivity
Efficient management of schedules, tasks, and projects leads to better time management and productivity.
Cost Savings
Bringing a virtual executive assistant onto your team is more cost effective than hiring an in-house assistant.
Flexibility
Freedom Makers are versatile and can help you streamline your operations in whatever way works best for you.
Client Case Study
Virtual Executive Assistance for Family Therapy Group
"Our Freedom Maker is worth every penny. She has made our business run more smoothly!"
The Challenge
Client needed assistance with returning client calls, managing emails, scheduling appointments, following up on client referrals, project management and any other emergent administrative tasks for their practice, San Francisco Family Therapy.
The Approach
The client's goal was to find a collaborative and positive virtual executive assistant to operate in the position of Practice Coordinator. The client wanted someone who was available during PT business hours to ensure the practice runs smoothly and maintains a high level of client care.
The Outcome
The client and their virtual executive assistant have worked together for over a year to date. In addition to the original tasks, the client's Freedom Maker is now also assisting with light marketing and some billing too. The client reports that her Freedom Maker is flexible and really understands her business, "so she is great at client care/email replies."
Boost Productivity And Streamline Operations with a Talented Virtual Executive Assistant
A virtual executive assistant is a remote professional who provides administrative support to small business owners, executives, and senior management. They perform a variety of tasks in order to streamline business workflows. Freedom Maker virtual executive assistants have strong organizational skills, are excellent communicators, tech savvy, and are proactive and self motivated. Because Freedom Makers are independent professionals, they are able to work autonomously and meet all deadlines and expectations consistently.
Freedom Maker virtual executive assistants are the ideal choice for solopreneurs and small business owners who are looking to get more efficient, focus on growth, and build a thriving business.
By bringing a Freedom Maker virtual executive assistant onto your team, you gain more than just administrative support; you gain a partner dedicated to helping you achieve your business goals. Whether you're looking to improve client relations, manage your workload more effectively, or simply free up time to concentrate on strategic initiatives, a Freedom Maker virtual executive assistant can help you run an organized, efficient, and productive business.
Contact our Discovery Team today to talk through your specific needs, and how a Freedom Maker virtual executive assistant can support you.
What Can A Virtual Executive Assistant Do For Your Business?
Administrative Tasks
If your goal is to run your business smoothly, you know that administrative tasks are the backbone of efficiency. A Freedom Maker virtual executive assistant excels at managing complex calendars. They can ensure appointments are scheduled promptly and conflicts are resolved. They are experts at organizing meetings, meticulously prepare agendas and document goings on. They can handle your business's correspondence with finesse, manage emails and phone calls professionally. Timely responses and strong communication build your business's credibility.
Project Management
When it comes to managing projects, a virtual executive assistants excels in coordinating and overseeing tasks seamlessly. They specialize in tracking project timelines and milestones so that all tasks are completed on schedule. By leveraging their expertise, you can streamline project management processes, maintain clarity on project progress, and meet deadlines consistently.
Travel Arrangements & Personal Assistance
Let a Freedom Maker virtual executive assistant handle all the details, including booking flights, hotels, and transportation, creating detailed itineraries, and managing personal appointments and schedules. They also ensure accuracy and a timely processing of expenses and reimbursements on the backend of your trip, giving you peace of mind to focus on your priorities.
Document Management
A Freedom Maker virtual executive assistant can skillfully prepare and edit documents, reports, and presentations, so you represent yourself professionally and your message is clear. They can also conduct thorough research and compile data which gives you the information you need to make informed decisions. With their support, you can trust that your documents will be handled with a supreme attention to detail, which can give you confidence in your business arena.
Workflows & Oversight
Invaluable in executing workflows and standard operating procedures (SOPs), a Freedom Maker virtual executive assistant can ensure more seamless and efficient operations. They can also provide support in invoicing and financial oversight, handling invoices, tracking payments, and making sure financial records are accurate and up-to-date.
Communication
Having a Freedom Maker virtual executive assistant as the face of your business can give you a strategic advantage over competitors because they excel in acting as a liaison between executives, team members, and clients. Skilled in drafting and sending official communications on behalf of executives, they uphold your professional image and maintain clear, straightforward dialogue. You can trust that every interaction will reflect positively on your business.
Aimee E.
Freedom Maker Virtual Executive Assistant
Aimee is an Army National Guard spouse who resides in Montana. When she joined the FMVS community over 2 years ago, she already had over 20 years of experience in administrative support.
In her previous capacities, Aimee was a lead event coordinator and travel manager, in charge of project management, records management, calendaring, bugetary management and she even emcee-d some of the events she coordinated!
Aimee currently owns her own virtual assistant business and is 100% dedicated to helping her FMVS clients as a virtual executive assistant by taking on their mundane tasks so they can concentrate on building their businesses.
About Aimee's work, her clients say, "our business currently has a small team of 10-12 people and Aimee has been a great asset to managing and organizing the team. As a growing business, we have also had lots of little tasks and jobs that Aimee has been quick to help out and fill in when needed. She has the ability to manage projects, works well with different software, and the skill I found most valuable was her ability and willingness to figure something out on her own (even if there wasn’t clear instruction). Beyond her skill sets, Aimee has integrity, ownership of her work, and an incredible attitude."
Tools and Platforms Used by a Virtual Executive Assistant
A virtual executive assistant utilizes a variety of tools and platforms to enhance your productivity and streamline your operations. Here are some examples:
Calendar and Scheduling Tools: Tools like Calendly or Google Calendar are essential for managing appointments and meetings. Your virtual executive assistant can schedule, reschedule, and remind you of your commitments so you never miss an important event.
Financial Management Platforms: By utilizing financial management platforms, your Freedom Maker can manage invoices, track expenses, and keep your finances in order.
Communication Tools: Your virtual executive assistant can handle correspondence, and set up virtual meetings on platforms like Slack, Microsoft Teams, and Zoom so you stay connected with your clients, customers, and team.
Project Management Tools: Your Freedom Maker virtual executive assistant can manage deadlines, assign tasks, and track progress, using a project management tool like Asana, Trello, and Monday.com.
Document Management Systems: Using tools like Google Drive, Dropbox, and Microsoft OneDrive, your Freedom Maker can organize, share, and store important documents securely so that your files are easily accessible and well-organized.
Note-Taking and Collaboration Tools:
Platforms like Evernote and Notion allow your virtual executive assistant to take detailed notes, create to-do lists, and collaborate on documents for you and your team.
What it is Like Working With Us
01
Discovery
We learn as much as we can about your business and your goals. Our Discovery Team helps you craft your opportunity description before we send it out to our community of Freedom Makers.
02
Find a Dedicated Freedom Maker
We then research our pool of virtual executive assistants to find the right match for your business. Freedom Makers who are skilled and qualified apply to be considered for your opportunity.
03
Selection Call
We will provide you with up to four Freedom Makers we feel would be a good match for the support you need. You interview candidates to find your perfect match.
04
Get Started
Once you find the right virtual executive assistant to support your business, we then onboarded you into our system and schedule a Kick Off Call so you can get started with your Freedom Maker.
05
Ongoing Support
Our Success Managers monitor your relationship as it develops. We provide multiple tools for success as well as touch points and check-ins to ensure your experience is a positive one!
PRICING
Rates range from $41 - $47 per hour.
We charge to the minute and always refund unused hours.
Contact our
Discovery team for a custom quote!
Let Freedom Makers Virtual Services Help You Grow Your Business
Running a business is a multifaceted endeavor, requiring your attention to detail, strategic planning, and leadership. Don't let the administrative, operational, and executive tasks take you away from your core business goals. A virtual executive assistant from Freedom Makers can handle all those mundane-yet-critical tasks that can become overwhelming and tax your energy.
A virtual executive assistant can help streamline your operations, manage your schedule, handle correspondence, and support your strategic initiatives so you can grow your business.
What sets Freedom Makers apart is our dedication to understanding your unique needs. Our internal team will work with you to identify your specific requirements, whether it's project management, client communication, administrative support, or a little bit of everything. We'll match you with a skilled virtual executive assistant who can integrate into your workflow - or create one for you - and run alongside you as you achieve your business objectives.
With a Freedom Maker on your team, you can reclaim your time and energy so you can focus on the big picture.
Contact us today to learn more about our virtual executive assistant services!
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