Calendar & Email Management

Time Efficiency

By entrusting this admin work to a virtual assistant, you can devote more of your time to the critical activities that drive your business.

Enhanced Productivity

With a Freedom Maker managing your schedule and handling your email, you can achieve better time utilization and boost your overall productivity.

Cost Savings

Investing in a Freedom Maker virtual assistant not only frees up your time, but offers a more cost-effective solution than hiring an on-site assistant.

Replenished Energy

By offloading your email and calendar management, you preserve your energy for the more critical aspects of running your business.

Debbie H.

Freedom Maker Virtual Assistant

Debbie is a dedicated virtual assistant based in North Carolina, specializing in email and calendar management. Since joining the FMVS community two years ago, Debbie has consistently delivered top-notch support to her clients, ensuring their schedules run smoothly and their communications are handled efficiently.

As a Freedom Maker, Debbie excels in managing her clients’ calendars and email inboxes, keeping meetings organized and communications on track. She has developed streamlined systems using tools like Google Suite, Airtable, and Thryv, enabling her clients to focus on their core business activities while she takes care of the details.

Her clients speak highly of her contributions: "Debbie has been assisting me in my business since the beginning of 2022. She has made a huge difference in my business and I couldn't be more satisfied with her work ethic and production. Debbie handles my email inbox (this was a game changer for me) and calendar management, ensuring I never miss a meeting or important communication. The best thing about working with Debbie is the peace of mind I have. She always gets the job done efficiently and accurately."

The spouse of an active duty Marine, Debbie values spending quality time with her family, often enjoying weekends on the soccer field or at the beach.

Reclaim your Time and Focus on What Matters

Managing your email inbox and calendar can quickly become overwhelming when running a business. Hours each week spent sifting through emails, scheduling meetings, and rescheduling appointments can eat into the time you could be spending on higher-priority tasks that actually grow your business. By entrusting your email management to a skilled virtual assistant, you can reclaim those precious hours and redirect your focus to strategic growth and high-impact activities. A virtual assistant can take the reins on organizing your inbox, sorting through messages, and responding to routine inquiries, allowing you to concentrate on the core aspects of your business.

Managing emails is not just about responding to messages; it involves categorizing, prioritizing, and often dealing with repetitive tasks. This administrative workload can quickly become overwhelming, draining your energy and detracting from more meaningful work. By delegating this responsibility, you ensure that your communications remain efficient and effective, while also freeing yourself from the day-to-day grind of email management.

A virtual assistant can simplify your scheduling and reduce the chaos often associated with coordinating meetings and appointments. Through automation tools and calendar integrations, a Freedom Maker virtual assistant can handle the back-and-forth of scheduling, ensuring that your calendar remains organized and up-to-date. This level of organization not only saves you time but also reduces the stress associated with managing conflicting schedules. Managing your email inbox and calendar can quickly become overwhelming when running a business. Hours each week spent sifting through emails, scheduling meetings, and rescheduling appointments can eat into the time you could be spending on higher-priority tasks that actually grow your business

Contact our Discovery Team today to talk through your specific needs, and how a Freedom Maker virtual executive assistant can support you.

Client Case Study

Administrative Assistance for Diversity & Inclusion Consulting Group

"They are very responsive and communicative, and we can rely on them for holding longer-term repeated tasks."

The Challenge

Client needed a Freedom Maker to help with managing a busy schedule, formatting and sending out meeting agendas, and updating PowerPoint presentations. The role also required effective communication and the ability to adapt to a direct and concise style of interaction.

Tools and Platforms Used by Freedom Makers Specializing in Email & Calendar Management

Freedom Makers who provide administrative assistance, email and calendar management, and executive assistance play a pivotal role in helping their clients stay organized, efficient, and focused on their core tasks. Tools like Google Workspace and Microsoft 365 become essential in streamlining these tasks. Freedom Makers utilize Gmail and Google Calendar to organize email communication and efficiently schedule meetings. They ensure that important emails are prioritized, deadlines are met, and appointments are seamlessly coordinated, preventing conflicts and keeping the business owner’s day on track. Outlook and Microsoft Teams serve a similar purpose, allowing for integrated email management and virtual meetings, which are crucial for maintaining communication with clients and team members.

In addition, scheduling tools like Calendly and Acuity automate appointment booking, freeing up time for small business owners to focus on strategic tasks. These platforms handle the logistics of meeting arrangements, sending reminders, and syncing with other calendars. Meanwhile, project management tools like Asana or ClickUp help Freedom Makers keep track of ongoing tasks and deadlines, ensuring that nothing falls through the cracks.

By leveraging a variety of platforms to manage communications, schedules, and day-to-day operations seamlessly, Freedom Makers enable small business owners to operate more efficiently, reduce the administrative burden, and focus on growing their business.

Let Freedom Makers Virtual Services Help You Grow Your Business

Managing emails goes beyond just replying to messages; it involves categorizing, prioritizing, and tackling repetitive tasks. This can quickly become overwhelming, draining your energy and pulling focus from more meaningful work. By outsourcing email management, you keep communications efficient while freeing yourself from the daily grind of inbox overload.

Your virtual assistant will set up a structured email system, sorting and prioritizing messages so you never miss an important note. They’ll handle routine maintenance like unsubscribing from irrelevant lists and managing spam, ensuring your inbox remains clutter-free. Your Freedom Maker virtual assistant can also streamline your scheduling and reduce the chaos of coordinating meetings and appointments. Using automation tools and calendar integrations, they can manage the back and forth of scheduling, keeping your calendar organized, current, and correct.

Save time and alleviate your stress.

Transform your email and scheduling management with a dedicated virtual assistant, and watch your productivity soar. Contact us today to see how outsourcing these tasks can save you time and enhance your efficiency, driving your business success.