Virtual Operations Assistant
Our Military Spouse Virtual Operations Assistants work closely with business owners to ensure that company workflows, systems, and practices are running smoothly and within budgetary guidelines. Our virtual operations assistants are skilled at identifying new technologies for optimizing efficiency and can create strategies to improve productivity.
The Benefits of Working With Our Virtual Operations Assistants
Streamline Operations
Free up your time from daily administrative tasks and focus on what matters most to your business.
Dedicated Support
Partner with a skilled virtual assistant who will work to understand your business needs and provide reliable, flexible support.
Stay Efficient
Our virtual assistants use the latest tools and techniques to ensure your operations run smoothly and efficiently.
Boost Productivity
With a virtual assistant handling your operations, you can concentrate on achieving your goals.
Client Case Study
Operations Support for Real Estate Investment Venture and Coaching Business
The Challenge
Client is a veteran who runs a real estate investment business and a coaching venture. He needed a virtual operations assistant to streamline his operations. He sought a critical thinker who could adapt to the unique needs of both businesses and help create efficient systems for each.
The Approach
The client engaged a virtual operations assistant to help with expense tracking for both businesses, which involved meticulously managing and monitoring expenses. His virtual operations assistant set up a password manager to securely manage passwords and credentials, improving security and efficiency across both businesses. Additionally, for the leadership coaching business, his operations assistant handles social media management, enhancing the business's online presence and engagement effectively.
The Outcome
The client is impressed with Freedom Maker virtual operations assistant's performance. He says, "she uses initiative and thinks critically about solving problems or helping me solve problems. I intend to expand her role into CRM management and more."
Elevate Your Business with a Freedom Maker Virtual Operations Assistant
At Freedom Makers Virtual Services, our virtual operations assistants are ready to handle the nitty-gritty daily tasks your business requires. If you are mired in handling your day-to-day operations, you can’t focus on the planning your business will require to grow and scale.
Our virtual operations assistants will free up your time so you can focus on innovation and strategy.
A virtual operations assistant will ensure the daily administration of your business practices runs smoothly, positioning your company to achieve the highest levels of efficiency possible.
Abby C.
Virtual Operations Freedom Maker
With over 5 years of experience as a professional virtual assistant, Abby brings a wealth of expertise in remote support and operations. Her career began in Hospitality Management, where she developed a passion for working closely with people. This passion has helped her develop a versatile skill set!
Her experience ranges from operations to administration, event coordination, real estate portfolio management and so much more. Currently, Abby supports the CEO of a renewable fuels company, managing various tasks including expenses, calendar management, scheduling, PR meetings, travel arrangements, and meeting preparation. Previously, Abby supported the CEO of a startup in a role that evolved into an Operations Manager position. In this capacity, she oversaw client onboarding, invoicing, scheduling, internal team operations, and team culture.
Abby has a genuine enthusiasm for roles that involve collaboration and feels comfortable joining a small or large team and making an impact. About her work, Abby says, "I've truly loved being in really any role where I can continue to work with people both internally and externally, team members and clients, to help accomplish goals and build lasting relationships. I'm excited to assist you with scaling and running your business more efficiently."
What Can A Virtual Operations Assistant Do For Your Business?
Scheduling and Coordination
A virtual operations assistant can manage your appointments, meetings, and deadlines using cloud-based tools like Google Calendar, Calendly, or Microsoft Outlook. They can schedule meetings with clients and team members, send out invitations and reminders, and ensure that there are no scheduling conflicts. They can prep and disseminate meeting agendas and minutes. A virtual operations assistant can also coordinate travel plans and book meeting rooms, etc.
Process Documentation
Documenting your business process in a step-by-step format ensures that everyone follows the same procedures. A virtual operations assistant can create and maintain standard operating procedures (SOPs) and workflow documentation using platforms like Google Docs, Microsoft OneNote, or Notion. They can also update your documents regularly to reflect any changes in your processes, making it easy for new team members to get up to speed.
Data Entry and Analysis
By having a virtual operations assistant manage your data entry, you free up your time to focus on strategic decision making and core business activities. A virtual operations assistant can input data from various sources, clean and format it, and create charts and graphs for visualization. Additionally, they can help see and identify trends and provide actionable insights.
Customer Support
A virtual operations assistant can handle customer inquiries and resolve issues using customer relationship management (CRM) systems. They can respond to customer emails and chat messages, track support tickets, and follow up on unresolved issues. They can also gather feedback from customers and provide insights on common issues to help improve your products or services.
Vendor and Inventory Management
A virtual operations assistant can manage your business's inventory and vendor relationships. They can monitor inventory levels, set up automatic reorder points, generate purchase orders, and track inventory movement. They can also handle returns and provide performance reports. A virtual operations assistant can maintain vendor contact information, communicate with suppliers and ensure timely deliveries and payments.
Tools and Platforms Used by a Virtual Operations Assistant
There are countless online project management tools that a virtual operations assistant can utilize in order to help a business run. These tools coordinate workflows and enable a streamlined management of day-to-day operations.
Our Freedom Maker virtual operations assistants are knowledgeable in the cutting-edge platforms and infrastructures designed to deliver entire suites of workflow operations. These tools have been developed to help your company have complete control of everything from simple to complex projects within business support areas like onboarding, accounts payable, payroll administration and bookkeeping.
Some of the platforms Freedom Maker virtual operations assistants work with are:
What it is Like Working With Us
01
Discovery
We learn as much as we can about your business and your goals. Our Discovery Team helps you craft your opportunity description before we send it out to our community of Freedom Makers.
02
Find a Dedicated Freedom Maker
We then research our pool of virtual assistants to find the right match for your business. Freedom Makers who are skilled and qualified request to be considered for your opportunity.
03
Selection Call
We will provide you with up to four Freedom Makers that we feel would be a good match for the support you need. You interview candidates to find your perfect match.
04
Get Started
Once you find the right virtual assistant to support your operational needs, we then onboard you into our system and schedule a Kick Off Call so you can get started with your Freedom Maker!
05
Ongoing Support
Our Success Managers monitor your relationship with your Freedom Maker as it develops and grows. We provide multiple tools for success, as well as touch points and check-ins to ensure your experience is a positive one!
PRICING
Rates range from $41 - $47 per hour.
We charge to the minute and always refund unused hours.
Contact our
Discovery team for a custom quote!
Let Freedom Makers Virtual Services Help You Optimize Your Operations
Efficient operations are crucial for the success of any small business. As a business owner, managing day-to-day tasks while striving for growth can often feel overwhelming. Without streamlined systems and support, your business operations can become disorganized, hindering your ability to scale or maintain high levels of customer satisfaction.
This is where a virtual operations assistant can make a significant difference. Unlike larger companies that have dedicated teams for every function, small businesses can benefit from the flexibility and personalized support that a virtual assistant provides. Imagine having a dedicated professional handling critical tasks such as expense tracking, calendar management, and client onboarding, so you can turn your focus to strategic growth initiatives and client relationships.
A virtual operations assistant from Freedom Makers can be your key to unlocking more time and efficiency. With their help, you can streamline your administrative processes, manage your day-to-day operations smoothly, and ensure that every aspect of your business is documented and runs seamlessly. This support can lead to improved productivity, better organization, and a more focused approach to your business goals.
Get the support you need, without the overhead expense of a full-time employee.
To find the right Freedom Maker for your needs, our team will work closely with you to understand your business requirements, operational challenges, and specific goals. Together, we’ll tailor a solution that aligns with your vision and helps you achieve operational excellence.
Contact us today to discover how our virtual operations assistant services can enhance your business efficiency and support your growth journey!
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