Your Delegation Tool Kit
PART 1:
ESTABLISHING EXPECTATIONS
There are not enough hours in the day to tackle everything solo.
Whether you find yourself buried in administrative tasks or just ready to channel your energy into higher-level strategies, it's time to get some specific tasks off your plate.
You are ready to reclaim your time and focus on growth.
Outsourcing may be a necessity, but delegation is a choice.
"Talent wins games, but
teamwork
and intelligence win championships."
- Michael Jordan
Delegating tasks isn't just about lightening your load; it's about flexing your management skills and maximizing productivity through strategic empowerment.
Delegation involves assigning the right tasks, steering clear of micromanagement, and refining your leadership skills so that your team members grow to be indispensable contributors to your business's success.
As a leader, your role is to delegate with confidence and cultivate an environment of trust.
Setting Expectations: A Blueprint for Success
Unsure What Tasks To Outsource?
Take a close look at your day-to-day tasks and assess how you spend your time. This guide will help you evaluate if you need to be doing each task, or if it can be handled by someone other than you.
In order to experience the true power of delegation, you must first establish clear expectations with your new team member.
Clearly defined expectations provide a roadmap for how you will work together.
This is your opportunity to not only assign tasks and explain responsibilities but to also express your preferences and how you foresee the partnership developing.
There are three key elements to a thriving work relationship. The best collaborations occur when each person involved is:
- informed
- accountable
- working toward a common objective
By outlining your expectations, you are ensuring a smooth integration of your new team member into your workflow, and creating a positive and productive work environment.
The 4c's of Delegation:
CLARITY
Be super clear about your goals and the desired outcome.
CONSTRAINTS
Set guidelines and specifics regarding budget, turn-around time, etc.
COACHING
Train your team member, and let them get started!
COMMUNICATION
Give and receive feedback. Celebrate wins and build on success.
When establishing expectations, assume your new team member needs to know everything.
During the onboarding process, be sure to:
Define Tasks, Processes & Scope of Responsibility:
Clearly outline the tasks, processes to follow, and the scope of responsibility. Clarity ensures alignment and a shared understanding of objectives.
Identify Priorities and Task Deadlines:
Lay out daily, weekly, and/or monthly priorities. Setting task deadlines provides a roadmap and enables effective task organization.
Specify Regular Working Hours and Response Times:
Whether you are fine with a flexible schedule or prefer fixed working hours, clearly communicate your desires and expectations. Define response times for emails or updates to avoid frustration. Spelling out how you will interact ensures a smooth workflow and accountability, and will help you avoid micromanaging.
Prepare for Issues, Conflicts, or Roadblocks:
Anticipate there will be challenges. Offer guidance on addressing issues and clearly state your preferences. If the problem is solvable, do you still want to know about it? Effective communication is key to resolving conflicts.
"Assumptions are the termites of relationships."
- Henry Winkler
START HERE
Initiating Effective Delegation
Establishing expectations will ensure your team member is positioned for success. Clearly define expectations, express your preferences, and set the stage for a thriving working relationship.
Click below for access to a customizable template that you can use with your new team member. A shared document will ensure your team member is not only informed and accountable, but also aligned with the common objective.
Create a roadmap for seamless collaboration. Your success in delegation starts here!
"The greatest leader is not necessarily the one who does the greatest things. He is the one that gets the people to do the greatest things."
- Ronald Reagan
Need An Effective Delegate?
Virtual assistants are a cost-effective, impactful solution to the problem of having to much to do, and not enough time in your day. Because they specialize in administrative support, virtual assistants have the skills and experience to keep your operations running smoothly.
When you are ready to start your delegation journey, reach out to our Discovery Team
to start leveraging the outstanding support of a
military spouse virtual assistants.
FREEDOM MAKERS VIRTUAL SERVICES
What it is Like Working With Us:
01
Discovery
We learn as much as we can about your business, goals and challenges. Our Task Audit is a great tool to get the conversation started!
02
Find a Dedicated Freedom Maker
Based upon your goals, we then research our pool of vetted military spouse virtual assistants (our Freedom Makers) to find the right match for your business.
03
Selection Call
We then provide you with up to four Freedom Makers that we feel would be a good match. You interview candidates to find your "click"!
04
Get Started
Once you find the right Freedom Maker to support your business, we will onboard you into our system and schedule a kickoff call to get started.
05
Ongoing Communication
As you get started, you will Establish Expectatations for your collaboration and make plans to communicate frequently.
06
Support
As your relationship with your Freedom Maker grows and develops, we are here to support you in any way needed!
The work was completed accurately and on time. My Freedom Maker is so organized that she occasionally catches my mistakes instead of the other way around!
Communication Strategies For Successful Remote Collaborations
At Freedom Makers Virtual Services, we believe that deploying effective communication strategies in your remote collaborations will lead to small business success. Learn key practices for clear and deliberate communication so you can foster trust and a more seamless partnership with your remote team members. Explore the communication tools and tactics that enhance productivity and will empower your remote team to thrive.
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